Grants to voluntary and community groups

Woking Borough Council Community Grants

The grants scheme aims to support those projects and services which further the aims of Woking´s Community Strategy, which seeks to tackle the needs of the Borough by working in partnership with local organisations. Criteria for the Community Grants Scheme has been drawn up. For the purpose of the scheme, the Council has adopted a definition of a community organisation.

The scheme supports both capital funding, such as the purchase of equipment or one-off community projects, and revenue funding, such as salaries and rent.

Registration

If it is the first time applying for a grant from the scheme, organisations should register on the grant registration page. Once approved, organisations can access the electronic grant application form and submit an application. Ideally registrations should be made no later than a week before the deadline for submissions each year.

If a group has registered in previous years, or once a new group has registered, the log-in details provided should be used for any subsequent grants application in future years. Groups should access the grants log-in page to begin their application.

Application

The application form for the grant scheme is available between June and August each year. The deadline for submissions for the 2020/21 financial year is Friday, 6 September 2019.

Please allow adequate time for completion. The deadline date can also be found within the application form once it has been started.

All additional documentation not attached to the application form must be received by the Council before the deadline date. Please note that failure to supply the required information by this date, therefore resulting in an incomplete application being submitted, will result in the application not being accepted and therefore not considered.

When making an application for an activity that directly involves children, young people and/or vulnerable adults, or where the outcome of such grant activity may result in greater access by children, young people and/or vulnerable adults, then a Safeguarding Policy needs to be in place and submitted with the application.

Assessment

All applications for grants for the next financial year will be examined for evidence that the organisations applying are seeking to help themselves and working towards independence. The Council will also be looking at how the work of the groups applying furthers the aims and objectives of the Community Strategy.

The applications will be assessed by Officers and observations will be sought from other service areas of the Council. The Council's Leader and Portfolio Holder for Grants to voluntary and community organisations are consulted on all applications.

New applicants

New applicants may be invited for an interview to discuss their project and their organisation in general.

Decision making process

A report on each application will be prepared by Officers for submission to the Executive in December each year. The reports are published on the Council's website a week prior to the Executive meeting. The meeting is open to members of public and copies of the reports will be available a week before the meeting. Following the decision of the Executive and the Call-In period, applicants will be advised of the outcome of their application towards the beginning of January.

Use of personal data

In order to process your Community Grant application, we (Woking Borough Council) need to collect your personal data. We will not use it for any other purposes unless the law allows us to do so.

In order to process you application, your personal data might be shared with Woking Borough Councillors and Surrey County Council. We will not share it with anyone else unless the law allows us to do so. A summary of successful grant applications is included annually on the Council’s website.

We will hold your personal data for no longer than 7 years after your last grant is awarded. You can ask us to access, rectify or erase the personal data we have about you by contacting us.

More information on how we collect and use your personal data and the control you have over it is available on our website:www.woking.gov.uk/dataprotection

Further Information

For further information on community support by the Council, please contact Frank Jeffrey, Democratic Services Manager, on 01483 743012 or email frank.jeffrey@woking.gov.uk